BOY SCOUT TROOP 201

Minutes of Committee Meeting 11/23/09

1. Opening of Meeting:

In attendance:

Tim Farrell Terry Dorman John Brautigam Pat Kellegher

John Graffigna Michael Delio Mike Trietsch Doug Lyons

Roger Cocchi

2. Submission of Minutes, previous meeting: Read and accepted.

3. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of minutes from last meeting.

D. Troop Treasurer: Current balance $10,171.75 Annual dues are now over-due: 8 scouts still outstanding. Tim Farrell will follow-up with scouts who are over-due.

E. Outdoor Activities Coordinator: summary of planned events:

December Camping Trip: Camp Glen Gray, NJ, 12/4 – 12/6. Cabin camping.

January Camping Trip: 1/8 – 1/10; John Graffigna will investigate availability in Clear Lake in Westchester County.

Klondike Derby: January 30, Muttontown

Ski Trip: Windham/Tri-Mount, NY 2/5 – 2/7. Tri-Mount already reserved.

There is a mandatory training on Sunday December 6, 12:00 -5:00 at Chaminade H.S. for all participants in the Council’s Blue Nose Weekend at Onteora Scout Reservation (February 13-15). More details to follow.

A deposit was sent to reserve Summer Camp at Camp Trexler, June 27 –July 3, 2010, same campsite as last year.

Other Upcoming Activities:

Ten Commandment Hike: This year, in Williston Park/Mineola, on Friday November 27, 2009.

Popcorn Sales: All payments are due on Monday, December 7^th.

Sporting Clays Day Trip: Sunday, November 29 at Peconic River Sportsman’s Club, Manorville, NY. No cost, for those scouts who sold a minimum of 10 units of popcorn in the council fundraiser (27 scouts eligible to attend).

Holiday Party: Monday December 21 at Island Rock, Plainview.

F. Advancement Coordinator: The next Board of Review is Monday, November 30. Scouts ready to advance to the next rank should se Mr. Dorman for a Scoutmaster’s Conference on Monday November 23.

G. Chaplin: No report.

H. Equipment Coordinator: Holiday gifts for scouts are selected and ordered. T-shirts and sweatshirts will be re-ordered. We will look into ordering a polar fleece jacket that will be available for scouts participating in high adventure activities.

IV. Old Business:

• Eagle Scout Plaque: The troop Eagle Scout Plaque needs to be updated with recent Eagle Scout’s names. We will seek to have it installed in the APR at Searingtown School.

V. New Business:

• Unable to book reservations at Sea Base in Florida for summer 2010. We will look at a possible canoe high adventure trip as an alternative.
• The troop entered the lottery for selection for a high adventure trip to Philmont Scout Reservation, New Mexico, for summer 2011. Results announced mid-January 2010.
• Popcorn and holiday wreaths both available on Saturday November 21 at 10:30 at the rear of the Community Center.
• Troop 201 scouts sold $9345.00 in popcorn this year, a 2.65% increase over last year’s sales. The troop earns 35% of the total, or $3270.75. A suggestion was made for next year’s sale: to set minimum participation on dollar value, rather than unit quantity.
• The Council has requested we supply copies of current training certificates for all registered leaders.




Minutes of Committee Meeting 10/19/09


1. Opening of Meeting:



In attendance:

Tim Farrell Terry Dorman John Brautigam

John Graffigna Michael Delio Mike Trietsch

2. Submission of Minutes, previous meeting: Read and accepted.


3. Reading of Reports:



A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of minutes from last meeting.

D. Troop Treasurer: Current balance $7,736.59. Annual dues for the 2009/2010 season should be paid before the end of October: twenty scouts still outstanding.

E. Outdoor Activities Coordinator: summary of planned events:


Order of the Arrow Induction weekend: for those elected to the Order of the Arrow, at Schiff Scout Reservation, October 23, 24 and 25


November Camping Trip: Camp Alpine, Alpine, NJ, 11/13 – 11/15. Lean-to camping.


December Camping Trip: Camp Glen Gray, NJ, 12/4 – 12/6. Cabin camping.


There is a mandatory training on Sunday December 6, 12:00 -5:00 for all participants in the Council’s Blue Nose Weekend at Onteora Scout Reservation (February 13-15). More details to follow.


Other Upcoming Activities:


Popcorn Sales: all the scouts have received their order forms either at the last troop meeting or in the mail. Popcorn orders and prize selections are due on Monday, November 2^nd; orders cannot be accepted after that date. Each scout must sell a minimum of 5 units; a minimum sale of 10 units is required to attend the shotgun trip.


Sporting Clays Day Trip: no cost, for those scouts who sell a minimum of 10 units of popcorn in the council fundraiser. Date to be determined.


The committee agreed to place a reservation for Camp Trexler for Summer Camp 2010 the week of June 27 –July 3.


F. Advancement Coordinator: No report. The next Board of Review is Monday, October 26. Scouts ready to advance to the next rank should se Mr. Dorman for a Scoutmaster’s Conference on Monday November 2.

G. Chaplin: No report.


H. Equipment Coordinator: No report.


IV. Old Business:

• Eagle Scout Plaque: The troop Eagle Scout Plaque needs to be updated with recent Eagle Scout’s names. We will seek to have it installed in the APR at Searingtown School.



V. New Business:

• Updates for this year’s Troop Guideline were voted upon and approved. They will be sent to all parents in a separate e-mail. Important topics will be reviewed with scouts at the next troop meeting.
• Details for a possible high adventure trip to Sea Base in Florida for summer 2010 will be presented at the next committee meeting.
• The troop will enter the lottery for selection for a high adventure trip to Philmont Scout Reservation, New Mexico, for summer 2011.
• Popcorn and holiday wreaths both available on Saturday November 21. Because our cost remains the same as last year, the committee decided to maintain the $10.00 price for wreaths this year.
• We will look into the cost of moisture-wicking materials before placing a re-order for troop “Class B” t-shirts.
• The committee discussed choices for this year’s holiday gift for the scouts.




Minutes of Committee Meeting, 8/24/09


1. Opening of Meeting:



In attendance:

Tim Farrell Pat Kellegher Terry Dorman

Doug Lyons Michael Delio Roger Cocchi

Beth Dowd Tim Ryan Mike Trietsch

2. Submission of Minutes, previous meeting: Read and accepted.


3. Reading of Reports:



A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of minutes from last meeting.

D. Troop Treasurer: Current balance approximately $7,000.00. Annual dues for the 2009/2010 season should be paid in the month of September.

E. Outdoor Activities Coordinator: summary of planned events:


September Camping Trip: Kayak trip on the Peconic River, camping at Schiff Scout Reservation, September 25, 26 and 27.


October Camping Trip: Backpacking trip at Harriman State Park, October 10 and 11


Order of the Arrow Induction weekend: for those elected to the Order of the Arrow, at Schiff Scout Reservation, October 23, 24 and 25


Other Upcoming Activities:

• Religious Emblem Presentation: several scouts earned the Ad Altare Dei emblem, which will be presented at a Scouting Convocation at St. Agnes Cathedral, Rockville Centre on Sunday September 20 at 12:00 P.M.
• Cycling Trip scheduled for Sunday October 4



Tim Farrell recommended placing a reservation for Camp Trexler for Summer Camp 2010 the week of June 27 –July 3. Tim will also contact Camp Barton near Ithaca, New York, to follow-up on a recommendation from another scout troop. This may be an alternate option for Summer Camp 2010.


F. Advancement Coordinator: Scouts ready to advance in rank should schedule scoutmaster conferences with Mr. Dorman for Monday, October 5. The next Board of Review is Monday, October 26.

Merit badges earned at summer camp will be awarded at the troop meeting/awards night on Monday, September 21.


G. Chaplin: No report.

H. Equipment Coordinator: Tents that are still outstanding must be returned to the first troop meeting on Monday September 14.


IV. Old Business:

• Eagle Scout Plaque: The troop Eagle Scout Plaque needs to be updated with recent Eagle Scout’s names. We will seek to have it installed in the APR at Searingtown School.



V. New Business:

• First troop meeting of the year is scheduled for Monday, September14.
• Calendar dates for the 2009/2010 season were reviewed and will be printed and distributed at the first troop meeting.
• An awards night is scheduled for the second troop meeting Monday, September 21. All parents will be invited. Merit badges, badges of rank, and religious emblems will be awarded. There will be a presentation of Summer Camp photos as well as photos from the high adventure trip to Philmont Scout Reservation in New Mexico.
• Patrick Kellegher presented the Committee his ideas for his Eagle Scout project: to collect materials to make up comfort kits for the American Red Cross. The project was approved to be presented to the District Eagle Scout Coordinator. Dates for the project are scheduled for September 5th and 12^th.
• Suggestions were made for updates to this year’s Troop Guideline. They will be reviewed at the next Committee meeting on Monday, October 19.

Minutes of Parent Meeting, 5/11/09


1. Opening of Meeting:



In attendance:

Tim Farrell Pat Kellegher Terry Dorman

Doug Lyons Michael Delio Roger Cocchi


2. Submission of Minutes, previous meeting: Read and accepted.


3. Reading of Reports:



A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of minutes from last meeting.

D. Troop Treasurer: Current balance approximately $7,000. All wreath money has been collected. One scout still owe dues for the current year; Beth Dowd to be notified to follow up.

E. Outdoor Activities Coordinator: summary of planned events:


June Camping Trip: June 13, 14; Cub Pack 201 Moving-Up ceremonies, Christopher Morley Park. Beth Dowd to verify.

Summer Camp: June 28 –July 4, Camp Trexler, PA


According to information from Tim Ryan, 33 Scouts are signed up to attend summer camp with 1 more possible. Roger Cocchi to check into due dates for final payment of camp fee and also medical form requirements. We can bring 4 registered adult leaders at no cost. Other adults wishing to attend will be charged $17.00 per day for meal costs, or $100.00 per week.


Summer camp swim test is tentatively scheduled for Tuesday, May 26. Tim Farrell and Roger Cocchi to check into pool availability at other locations since Eisenhower Park pool is closed for renovations.


Other Upcoming Activities:

• Williston Park History Presentation: Needed for Citizenship in the Community Merit Badge; Sunday, May 17, 3^rd floor Williston Park Village Hall from 12 to 2 p.m.
• Fishing Trip with Cub Pack 201 on Yankee III out of Captree, half day trip (8:00 – 12:00) Saturday May 30.
• Eagle Scout Court of Honor for Ravi Thakore is scheduled at the American Legion Hall on Sunday May 31 at 1:00 P.M.
• Memorial Day Parade: Monday, May 25; meet near back of American Legion Hall at 8:30 a.m. Class A uniform required.
• Flag pickup at Pinelawn Cemetery: Saturday morning May 30; meeting place and time to be announced.
• Philmont Car Wash: June 6 or June 20; date and time to be determined.
• Nick Dorman Eagle Project: July 11 and July 25 (Possibly June 6 and June 20 if Philmont Car Wash does not take place.)



Next Year Activities:

• Scout Day/Mets Game: No information available yet.
• Sporting Clays shooting trip in fall
• Washington D.C trip: sometime in September/October
• Bike trip to Jones Beach in fall




F. Advancement Coordinator: Scouts ready to advance in rank should schedule scoutmaster conferences with Mr. Dorman by no later than Monday, June 1. Last Board of Review for this year is Monday, June 8.

Summer Camp merit badge selection is due by June 1.


G. Chaplin: No report.

H. Equipment Coordinator: Tents taken home by scouts for cleaning/drying from whitewater trip are due back at the troop meeting on Monday, May 18. Patrick Kellegher to purchase new father’s box with wheels. Doug Lyons to obtain propane for summer camp. Michael Trietsch to purchase troop backpacking stove. Roger Cocchi to purchase additional troop water filter.


IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names. Beth Dowd will follow-up to see if we can install the plaque in Searingtown School all purpose room (APR).



V. New Business:

• Alternate meeting place: Tuesday 5/26; Terry Dorman to secure Searingtown APR due to school being closed for Memorial Day.
• Training updates: Adult Leaders reminded to complete Youth Protection training online. The Council now requires at least one adult leader on every trip take Hazardous Weather training and Safety Afloat training – all available as on-line training.




Log on to the troop website at www.grizzlytroop201ny.com for updates on the troop calendar and activities. Log on to the council web site at www.trcbsa.org for information on programs offered by Shelter Rock District and the Theodore Roosevelt Council.





Minutes of Parent Meeting, 4/7/09


1. Opening of Meeting:



In attendance:

John Brautigam Mike Trietsch Tim Farrell

Doug Lyons Michael Delio Roger Cocchi

Terry Dorman

2. Submission of Minutes, previous meeting: Read and accepted.


3. Reading of Reports:



A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of minutes from last meeting.

D. Troop Treasurer: Current balance $9369.70 with some money still due for wreaths. Wreath fundraiser profits were approximately $4000.00. Two scouts still owe dues for the current year.

E. Outdoor Activities Coordinator: summary of planned events:


May Camping Trip: Whitewater rafting; May 8, 9 following dam release date

June Camping Trip: June 13, 14; Cub Pack 201 Moving-Up ceremonies, Christopher Morley Park.

Summer Camp: June 28 –July 4, Camp Trexler, PA


Tim Ryan reports 31 Scouts paid deposits for summer camp, to date. We can bring 4 registered adult leaders at no cost. Other adults wishing to attend will be charged $17.00 per day for meal costs, or $100.00 per week.


A swim test/free swim will be scheduled at Eisenhower Park Pool for Monday May 18 and/or Tuesday May 26.


Other Upcoming Activities:

• Sporting Clays shooting trip will be postponed until the fall
• Washington D.C trip: postponed to September/October
• Bike trip to Jones Beach will be postponed until the fall
• Fishing Trip with Cub Pack 201 on Yankee III out of Captree, half day trip (8:00 – 12:00) Saturday May 30. Payment due by May 10



No information yet from Citi Field on dates for Scouting Days at the new Mets stadium.


F. Advancement Coordinator: Scouts ready to advance in rank should schedule scoutmaster conferences with Mr. Dorman on Tuesday April 21. Next Board of Review is scheduled for Monday April 27. Additionally, future troop meetings will be structured so that training for various Tenderfoot, Second Class and First Class requirements can be completed. Efforts will be made to keep the groups of boys as small as possible with several senior scouts doing the training overseen by adult leaders.

G. Chaplin: No report.

H. Equipment Coordinator: Tents sent home with scouts for cleaning/drying after the last camping trip are due back at the troop meeting Tuesday April 21.


IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names. Beth Dowd will follow-up to see if we can install the plaque in Searingtown School all purpose room (APR).



V. New Business:

• Alternate meeting place: Several dates on the calendar require us to either secure an alternate meeting place or secure Searingtown APR on a different meeting day:
• Tuesday 4/21 - secure Searingtown APR
• Tuesday 5/26 - secure Searingtown APR
• Eagle Scout Court of Honor: Eagle Scout Court of Honor for Ravi Thakore: scheduled at the American Legion Hall on Sunday May 31 at 1:00 P.M.
• Eagle Scout Project: Steven Ham: Thursday April 9, 11:00 -2:00. Michael Trietsch: building bat houses on Saturday April 11, 10:00 – 2:00. Nicholas Dorman presented his Eagle Scout project to the Troop Committee for approval, and will now present it to the District Eagle Scout representative.
• Training updates: Adult Leaders reminded to complete Youth Protection training online. The Council now requires at least one adult leader on every trip take Hazardous Weather training and Safety Afloat training – all available as on-line training.
• Fundraiser: Tim Farrell will follow-up for availability of the American Legion Hall to hold a car wash during May.
• Tae Cole Tae Kwon Do was asked to make a presentation at the troop meeting on Monday April 27




Log on to the troop website at www.grizzlytroop201ny.com for updates on the troop calendar and activities. Log on to the council web site at www.trcbsa.org for information on programs offered by Shelter Rock District and the Theodore Roosevelt Council.





Boy Scout Troop 201

Minutes of Parent Meeting, 2/9/09


1. Opening of Meeting:



In attendance:

Pat Kellegher Ellen Vespe Joan Schiesser Mike Trietsch

John Brautigam Michael Delio Roger Cocchi Tim Farrell

Terry Dorman Beth Dowd Tim Ryan

2. Submission of Minutes, previous meeting: Read and accepted.


3. Reading of Reports:



A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of minutes from last meeting. Charter submitted and paid.

D. Troop Treasurer: Current balance $8,423.20 with some money still due for popcorn and wreaths. Three scouts still owe dues for the current year. The committee approved covering the cost of Wilderness First Aid training through the American Red Cross for Tim Farrell and Mike Trietsch.


E. Outdoor Activities Coordinator: summary of planned events:


March Camping Trip: scheduled Mar. 13, 14, 15; Camp No-Be-Bo-Sco, NJ.

April Camping Trip: scheduled Apr. 3, 4, 5; District Camporee at Schiff.

May Camping Trip: Whitewater rafting; May 8, 9 following dam release date

June Camping Trip: June 13, 14; Cub Pack 201 Moving-Up ceremonies.

Summer Camp: June 28 –July 4, Camp Trexler, PA


Other Upcoming Activities:

• Bike trip to Jones Beach: possibly May 2 or 3
• Sporting Clays shooting at Peconic; day trip, possibly Saturday April 25
• Washington D.C trip: postponed to September/October



F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Container purchased and will be delivered Friday February 13. Pat Kellegher has secured shelving and a safety release bar for the door and will install the required vent.


IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names. Beth Dowd will follow-up to see if we can install the plaque in Searingtown School all purpose room (APR).



V. New Business:

• Alternate meeting place: Several dates on the calendar require us to either secure an alternate meeting place or secure Searingtown APR on a different meeting day:

- Monday 3/16 – switch to American Legion Hall

• Monday 4/6 - PTA meeting at Searingtown: switch to American Legion Hall
• Tuesday 4/21 - secure Searingtown APR
• Tuesday 5/26 - secure Searingtown APR
• Eagle Scout Court of Honor: Will schedule Eagle Scout Court of Honor March 28 for Ravi Thakore.
• Training updates: Adult Leaders reminded to complete Youth Protection training online. The Council now requires at least one adult leader on every trip take Hazardous Weather training and Safety Afloat training – all available as on-line training.




Log on to the troop website at www.grizzlytroop201ny.com for updates on the troop calendar and activities. Log on to the council web site at www.trcbsa.org for information on programs offered by Shelter Rock District and the Theodore Roosevelt Council.





Minutes of Parent Meeting, 1/20/09


1. Opening of Meeting:



In attendance:

Pat Kellegher Ellen Vespe Christine Giunta Mike Trietsch

John Brautigam Michael Delio Roger Cocchi Tim Farrell

Roger Barnaby Beth Dowd

2. Submission of Minutes, previous meeting: Read and accepted.


3. Reading of Reports:



A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of minutes from last meeting. Charter renewal due next week. Committee needs to elect new committee chair in order to re-charter.

D. Troop Treasurer: Current balance $12,178.00 with some money still due for popcorn and wreaths. Four scouts still owe dues for the current year.


E. Outdoor Activities Coordinator: summary of planned events:


January Ski Trip: We will reserve the same two cabins at Tri-Mount for the same weekend next year (January 15-17, 2010).

February Camping Trip: scheduled Feb. 6, 7, 8; location to be determined.

March Camping Trip: scheduled Mar. 13, 14, 15; location to be determined.

April Camping Trip: scheduled Apr. 3, 4, 5; District Camporee at Schiff.

May Camping Trip: three possible events:

• May 1, 2, 3; West Point Camporee (awaiting selection notification)
• Whitewater rafting; May 8, 9; following dam release date
• May 28, 29, 30, 31; Washington D.C. (camping at Prince William Forest, VA)

June Camping Trip: June 13, 14; Cub Pack 201 Moving-Up ceremonies.

Summer Camp: June 28 –July 4, Camp Trexler, PA


Other Upcoming Activities:

• Klondike Derby: Scheduled for January 31.
• Bike trip to Jones Beach in the spring
• Sporting Clays shooting at Peconic; possible overnight camping at Schiff



F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Two bow saws purchased. School district has given permission to place troop purchased shipping container at Searingtown School as long as it meets the state safety requirements. Pat Kellegher and Roger Cocchi located a suitable container for sale. Price is $2600.00 including new door seals, installation of side door, and installation of roof vent. Pat is able to provide shelving and hardware for emergency release locks for side door. Committee voted approval to move forward with purchase.


IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names. Beth Dowd will follow-up to see if we can install the plaque in Searingtown School all purpose room (APR).



V. New Business:

• Alternate meeting place: Several dates on the calendar require us to either secure an alternate meeting place or secure Searingtown APR on a different meeting day:
• Monday 4/6 - PTA meeting at Searingtown: switch to American Legion Hall
• Tuesday 4/21 - secure Searingtown APR
• Tuesday 5/26 - secure Searingtown APR
• Holiday Wreath fundraiser: All wreath money is past due.
• Eagle Scout Court of Honor: Will schedule Eagle Scout Court of Honor March 26 for Ravi Thakore.
• Pinewood Derby: Beth Dowd requested scouts assist with Pack 201 Pinewood Derby on Saturday January 24 at the Community Center from 11:30 on. An e-mail will be sent requesting scouts contact her directly at 248-2713.
• Training updates: Adult Leaders reminded to complete Youth Protection training online. The Council now requires at least one adult leader on every trip take Hazardous Weather training and Safety Afloat training – all available as on-line training.




Log on to the troop website at www.grizzlytroop201ny.com for updates on the troop calendar and activities. Log on to the council web site at www.trcbsa.org for information on programs offered by Shelter Rock District and the Theodore Roosevelt Council.





Parent Meeting Minutes





Minutes of Parent Meeting, 11/17/08

I. Opening of Meeting:

In attendance:

Pat Kellegher Douglas Lyons Terry Dorman Tim Ryan

John Brautigam Michael Trietsch Michael Delio Joan Schiesser

Paul Tantillo Roger Barnaby Roger Cocchi Tim Farrell

II. Submission of Minutes, previous meeting: Read and accepted.

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of minutes from last meeting.

D. Troop Treasurer: Current balance: $6430.92. Dues for the new season were due by October 1. Six scouts still have dues outstanding from the current season. Including new registrants, we currently have 49 active scouts in the troop. We passed on refunds to four scouts who paid for but were unable to attend summer camp 2008 at Onteora.

Popcorn money is due by December 1. Wreath money is due no later than January 12.

E. Outdoor Activities Coordinator:

The sporting clay outing was rained out and will be re-scheduled for early spring. Mike Delio will return checks to those who signed up for the trip.

December Advancement Trip: December 12-14 to Glen Gray, NJ. Scouts will plan, shop for and prepare all meals by patrol.

January Ski Trip: January 16-18 to Camp Tri-Mount, NY. Tim will investigate skiing at Hunter or Windham, whichever includes snow-tubing. Limited cabin accommodations may restrict the number of participants. The Committee agreed we would announce to scouts that those fulfilling their obligation in our troop fundraising will be given preference.

February Camping Trip: Resica Falls, PA.

Other suggestions to be investigated for the remainder of the season: West Point Camporee (now scheduled for May 1-3), visit to the Intrepid Air and Space Museum and a bicycle trip in the spring. We have a reservation in place for the first week at Camp Onteora for Summer Camp 2009 (July 5-11), but are seeking a reservation for week two at Camp Trexler, PA (June 28-July 4).

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Roger Cocchi will follow-up with the school, and school board, to seek permission for the placement of our own container in the parking lot of Searingtown School to store all our troop gear.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names. Beth Dowd will follow-up to see if we can install the plaque in Searingtown School all purpose room (APR).

V. New Business:

• Alternate meeting place: Several dates on the calendar require us to either secure an alternate meeting place or secure Searingtown APR on a different meeting day:

- Tuesday 1/20 - secure Searingtown APR

- Monday 4/6 - PTA meeting at Searingtown: switch to American Legion Hall

- Tuesday 4/21 - secure Searingtown APR

- Tuesday 5/26 - secure Searingtown APR

• Popcorn Fundraiser: Popcorn money is due no later than December 1
• Holiday Wreath fundraiser: Wreath money is due no later than January 12
• Eagle Scout Court of Honor: Tim Farrell will follow-up with Ravi Thakore’s family for a date for his Eagle Scout Court of Honor
• Holiday Party: Monday December 22 at Island Rock in Plainview
• Conservation Projects: Scouts looking for additional community service or conservation projects: leaf raking at Christopher Morley Park on Sunday November 23, 11:00 A.M. – 4:00 P.M.: bring a rake. Check the council website for details.




Minutes of Parent Meeting, 10/20/08

I. Opening of Meeting:

In attendance:

Pat Kellegher Douglas Lyons Terry Dorman

John Brautigam Michael Trietsch

Danamarie Bilella Roger Barnaby

II. Submission of Minutes, previous meeting: Read and accepted.

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of calendar and upcoming events.

D. Troop Treasurer: Current balance: $6959.51. Dues for the new season were due by October 1. Three scouts still have dues outstanding from 2007/2008. Eighteen scouts still have dues outstanding from the current season. Including new registrants, we currently have 49 active scouts in the troop.

Orders for the holiday wreath fundraiser (59 dozen/708 wreaths) were placed. Roger Barnaby suggested renting a trailer to pick up wreaths if the truck and driver we used last year are not available.

E. Outdoor Activities Coordinator:

Cub Pack 201 Inspection Night: The troop was asked to assist with Cub Pack 201 Inspection Night on Friday November 14.

November Sporting Clays Shooting Trip: Saturday November 15 to Peconic Sportsman’s Club, Manorville. Cost (with shot shells) will be $45.00 each scout, $55.00 each adult. Snacks, Lunch and refreshments will be provided.

Ten Commandments Hike: Friday November 28 in Long Beach. Mandatory for religious emblem participants: everyone welcome. $5.00 fee includes lunch.

December Advancement Trip: December 12-14 to Glen Gray, NJ (If Glen Gray is not available we already have a tentative reservation at Camp Conron, Holmes, NY.)

Other suggestions to be investigated for the remainder of the year: West Point Camporee, visit to the Intrepid Air and Space Museum, and a bicycle trip in the spring. We have a reservation in place for the first week at Camp Onteora for Summer Camp 2009, but are seeking a reservation for week one at Camp Trexler, Kunkletown, PA.

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Roger Cocchi investigated the cost of a container for the Searingtown School Parking lot. He will follow-up with the school, and school board, to seek permission for the placement of the container to store all our troop gear.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names. Beth Dowd will follow-up to see if we can install the plaque in Searingtown School all purpose room (APR).

V. New Business:

• Alternate meeting place: Several dates on the calendar require us to either secure an alternate meeting place or secure Searingtown APR on a different meeting day:

- Monday 11/3 - PTA meeting in Searingtown School, switch to American Legion Hall

- Monday 11/10 – Sporting Clay preparation meeting, switch to American Legion Hall

- Tuesday 1/20 - secure Searingtown APR

- Monday 4/6 - PTA meeting at Searingtown: switch to American Legion Hall

- Tuesday 4/21 - secure Searingtown APR

- Tuesday 5/26 - secure Searingtown APR

• Popcorn Fundraiser: Popcorn orders due no later than November 3
• Eagle Scout Court of Honor: Tentative date: Saturday December 6 for Ravi Thakore. More information to follow.
• Holiday Party: Suggestions welcome for an alternate activity to Island Rock; suggestions needed for an appropriate holiday gift for the scouts.
• Troop elections: new registrants were added to patrols: patrols will select new patrol leaders on October 27; the troop will vote for a new Senior Patrol Leader on November 3.
• Patrol Inspections: During the month of November, each patrol will be inspected at the beginning of the meeting: patrols will earn points for member attendance and wearing the full Class A uniform (shirt, pants, belt, and neckerchief). Points will be tallied at the end of the month (averaged for # of scouts in each patrol): the winning patrol will enjoy a pizza party at the December 1 troop meeting.
• Conservation Projects: Scouts looking for additional community service or conservation projects: the council is conducting a beach conservation project at Point Lookout on November 8, and leaf raking at Christopher Morley Park on November 23. Check the council website for details.

Log on to the troop website at www.grizzlytroop201ny.com for updates on the troop calendar and activities. Log on to the council web site at www.trcbsa.org for information on programs offered by Shelter Rock District and the Theodore Roosevelt Council.





Minutes of Parent Meeting, 9/22/08

I. Opening of Meeting:

In attendance:

Beth Dowd Roger Cocchi

Tim Farrell Douglas Lyons Terry Dorman

John Brautigam Tim Ryan Michael Trietsch

Monica Pavlidis Bob Vella

II. Submission of Minutes, previous meeting: Read and accepted.

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of updates to Troop Guidelines and Procedures. Review of calendar and upcoming events.

D. Troop Treasurer: Current balance: $6796.02. Dues for the new season are due by October 1. The committee agreed that the troop will pay for workbooks required for scouts to complete their religious emblems, as well as the award medal and patch.

Orders for the holiday wreath fundraiser will be placed by October 1. Terry will look into the minimum order required to get the special discounts. We have supplies left over from last year that will reduce the overall cost this year. Tim Farrell will report back on the availability of a truck and driver to pickup and deliver the wreaths.

E. Outdoor Activities Coordinator:

October Backpacking Trip: Saturday/Sunday October 18, 19 to Harriman State Park, NY

November Sporting Clays Shooting Trip: Saturday November 15 to Peconic Sportsman’s Club, Long Island

December Advancement Trip: December 12-14 to Clear Lake, NY

The scouts will decide whether to take part in the Blue Nose cold weather camp at Onteora in February (requires a mandatory training day in December)

Other suggestions to be investigated for the remainder of the year: West Point Camporee, visit to the Intrepid Air and Space Museum, and a bicycle trip in the spring. We have a reservation in place for the first week at Camp Onteora for Summer Camp 2009, but will investigate other options, including camp Trexler, and decide our destination before the end of this year.

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: No report.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names. Beth Dowd will follow-up to see if we can install the plaque in Searingtown School all purpose room (APR).

V. New Business:

• Alternate meeting place: Several dates on the calendar require us to either secure an alternate meeting place or secure Searingtown APR on a different meeting day:

- Tuesday 10/14 - secure Searingtown APR

- Monday 11/10 – Sporting Clay preparation meeting, switch to American Legion Hall

- Tuesday 1/20 - secure Searingtown APR

- Monday 4/6 - PTA meeting at Searingtown: switch to American Legion Hall

- Tuesday 4/21 - secure Searingtown APR

- Tuesday 5/26 - secure Searingtown APR

• Popcorn Fundraiser: Roger Cocchi reviewed the popcorn fundraiser program. The troop will fund additional incentives for the scouts (each scout has a 15-unit minimum: The top seller receives a $100.00 gift certificate to Game Stop; the second highest seller gets a $50.00 certificate; any scout selling 20 or more units is entered into a raffle for a $150.00 certificate.
• Eagle Scout Court of Honor: Tim will investigate possible dates to hold a court of honor for Eagle Scout Ravi Thakore. Possible dates are Saturday November 1 or Saturday December 6.
• Website: John Brautigam updated the website with the new calendar and new guidelines. Mike will give John our current photo permission forms to be updated.
• West Point Camporee: Tim Farrell will investigate a contact with a current cadet sponsor – a requirement for participation in the event.
• Congratulations and thanks to our new registered adult leaders: Beth Dowd will assist with registration of new scouts and adults; Douglas Lyons will assist with logistics and troop equipment.




Boy Scout Troop 201

Minutes of Parent Meeting, 7/28/08

I. Opening of Meeting:

In attendance:

John Graffigna Roger Cocchi Paul Tantillo

Tim Farrell Michael Delio Terry Dorman Pat Kellegher

John Brautigam Tim Ryan Michael Trietsch Ellen Vespe

Beth Dowd Monica Pavlidis Jimmy Han Keith Schresser

II. Submission of Minutes, previous meeting: Read and accepted.

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of updates to Troop Guidelines and Procedures. Review of calendar and upcoming events.

D. Troop Treasurer: Current balance: $4942.88.

Four scout families still owe dues for the 2007/2008 season.

E. Outdoor Activities Coordinator:

Mets Scout Day at Shea: Sunday September 14. Game at 1:10; pre-game parade on field begins at 12:30. Limited seats available: $15.00 per person (flyer sent out to all parents and scouts via e-mail).

September Kayak Trip: Peconic Paddler is still open. Reservations for camping at Schiff, 9/19 – 9/21, with kayaking on the Peconic River Saturday.

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Tents and equipment will be checked and cleaned at the first Troop meeting in September.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

• Review Guidelines and Procedures: All were in favor of raising dues to $75.00 per year per scout: families with more than one scout to pay $65.00 for second boy. There was discussion on whether to lower or eliminate the wreath sales requirement (currently 20), and whether to set a popcorn unit sales requirement (suggestion: 20). Beth Dowd volunteered to assist with dues collections and fundraiser participation. It was suggested we schedule Boards of Review one Monday per month: upon review of the tentative calendar, the fourth Monday of each month might be the best time for Boards of Review.
• Popcorn Fundraiser: Michael Delio and Ellen Vespe volunteered to assist Roger Cocchi with the popcorn sale at Roosevelt Field Mall, date and time in October to be determined. Additionally, popcorn sales training is scheduled for 9/13 at the Cradle of Aviation Museum (flyer sent out to all parents and scouts via e-mail).
• Holiday Party: Ellen Vespe agreed to look at Sport-time in Bethpage as a possible alternative to Island Rock.
• Ski Trip: Camp Tri-Mount is booked for January with 24 bunks in two cabins. There was discussion as to whether to make this the ski trip weekend this season, with limited slots open to scouts based on their participation in troop meetings and other trips/events, as well as fundraiser participation. The same requirement would be extended to the Whitewater rafting trip in May.
• West Point Camporee: Roger Cocchi suggested the dates for the West Point Camporee would likely be May 8-10. Tim Farrell will investigate a contact with a current cadet sponsor – a requirement for participation in the event.
• Other business: We will look into a troop backpacking trip to Harriman State Park as an alternative to the Fall Camporee in October. Mike Trietsch suggested repeating the success of an “advancement” weekend in December, possibly at Clear Lake in Westchester. John Brautigam will get information about a horse ranch that may offer Horsemanship Merit Badge on a spring weekend trip.
• Calendar: All calendar dates will be submitted to Tim Farrell for printing the Official Troop calendar.




Following are the minutes of the parent/leader meeting held on Monday June 9. An information page about summer camp will be sent later in the week. Here are other important highlights:

• Monday June 16 is the last troop meeting for the season. Parents are invited at 8:00 P.M. to ask any last minute questions about summer camp. Class B t-shirts and sweatshirts are available for purchase.
• The drawing for our raffle to benefit our Philmont campers will be held on Monday June 16.
• The Sporting Clay day-trip is Saturday June 21. Permission forms and payment are due on Monday June 16.
• The parent/son softball game will be held at Searingtown School ball field on Monday June 23. All are welcome: the BBQ starts at 6:00 P.M.

Boy Scout Troop 201

Minutes of Parent Meeting, 6/9/08

I. Opening of Meeting:

In attendance:

Bob Vella
Roger Cocchi
Paul Tantillo
Pat Kellegher


Tim Farrell
Michael Delio
Terry Dorman
Larry Rubin


John Brautigam
Tim Ryan
Michael Trietsch

II. Submission of Minutes, previous meeting: Read and accepted

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: No report.

D. Troop Treasurer: Current balance: $10,673.52, with approximately $2500.00 in cash still to deposit. Once summer camp fees are payed, we should have a surplus of +$3000.00.

Roger Cocchi agreed to follow-up with scout families who still owe dues for this season.

E. Outdoor Activities Coordinator:

Sporting Clay Shooting: one-day outing - Saturday June 21 in New Paltz, NY. Permission/information forms were e-mailed to all scouts. Forms and payment due at the Monday June 16 meeting.

Parent/Scout softball game: Monday, June 23 at Searingtown School. Troop provides BBQ and refreshments, starting at 6:00 P.M.

Summer Camp: July 6-12, Onteora Scout Reservation, Livingston Manor, NY

Met at Searingtown school 8:00 A.M. on Sunday July 6. Scouts must wear full Class A uniforms, and either wear (under the uniform) or pack separately a bathing suit, and towel. It’s recommended that all campers bring lunch and refreshments with them.

September Kayak Trip: Peconic Paddler is reported to be closing in July. We will investigate other local options for a Kayak trip. Tentative dates: 9/12 – 9/14 and 9/19 – 9/21, with overnight camping at Schiff Scout Reservation.

September Mets Game: Tim Ryan will confirm date of Scouting Day at Shea Stadium.

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Pat investigated several trailer options available through local retailers. We will continue to research insurance, registration and maintenance costs, as well as a location to store the trailer. Roger Cocchi agreed to follow-up with the council office regarding an original filing receipt required by DMV to register the trailer.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

• Website: John Brautigam agreed to assist regarding monthly updates to the troop website




Boy Scout Troop 201

Minutes of Parent Meeting, 5/12/08

I.Opening of Meeting:

In attendance:

Bob Vella	Tim Farrell	John Brautigam
Roger Cocchi	Jimmy Han	Tim Ryan
Paul Tantillo	Terry Dorman

II. Submission of Minutes, previous meeting : Read and accepted

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary:

D. Troop Treasurer: For the Whitewater rafting trip, we pre-paid for 30 participants. We actually had 25 attend, so we will be receiving vouchers for 5 for our next outing there.

E. Outdoor Activities Coordinator:

Williston Park Memorial Day Parade: Monday, May 26
Meet on Upper Broad Street, 9:30 a.m.

Fishing Trip: Saturday, May 31, Yankee III out of Captree, with Cub Pack 201
Space still available - call Tim Ryan at 516 746-1514, [OR, as a service project, pickup flags at Pinelawn Cemetery (time and meeting place to be announced)]

June outing: Cub Pack 201 Moving-Up ceremony, Christopher Morley Park, Saturday/Sunday, June 7 and 8

Service Weekend at Onteora
June 13-15, Adults only - assist in preparing the camp for the summer programs. Contact Tim Farrell for more information: 516-742-7396

Summer Camp: July 6-12, Onteora Scout Reservation, Livingston Manor, NY
Balance of $150.00 per scout and completed medical forms due Monday May 19. Twenty-six deposits have been received to date.

Parent/Scout softball game
Monday, June 23 at Searingtown School

Sporting Clay Shooting
One day outing -- Suday, June 22, in New Paltz, NY. We will poll the scouts at the May 19 meeting to determine if there is enough interest to add this event.

September Kayak Trip
Peconic Paddler is reported to be closing in July. We will investigate other local options for a kayak trip. Tentative dates: 9/12 - 9/14 and 9/19 - 9/21, with overnight camping at Schiff Scout Reservation.

September Mets Game
Tim Ryan will confirm date of Scouting Day at Shea Stadium and poll the scouts to determine if there is enough interest to add this event.

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Four life-lines with buoys purchased. Terry will procure nylon bags for these. Pat investigated several trailer options available through local retailers. We will continue to research insurance, registration, and maintenance costs, as well as possible locations for storage.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

· Website: John Brautigam agreed to assist regarding monthly updates to the troop website

· Troop Meeting Location Changes: Conflicts with the Searingtown School APR may require us to hold our meeting at the Community Center or American Legion Hall on May 19.

· Service Project: Williston Park Clean-up: Saturday, May 17 at 9 a.m. The Patrol leaders will utilize a calling chain on Thursday, May 15, to determine how many scouts are available for this service project. Bob Vella will look into a date of another possible service project to take place in the Albertson area.





Boy Scout Troop 201

Minutes of Parent Meeting, 4/28/08

I. Opening of Meeting:

In attendance:

Doric Capsis	Michael Trietsch	Greg Grandelli
Pat Kellegher	Sherry Graffigna	Terry Dorman
John Brautigam	Larry Rubin

II. Submission of Minutes, previous meeting: Read and accepted

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Minutes will be prepared after each meeting and e-mailed to all parents on the contact list; also posted to the website.

D. Troop Treasurer: Account balance: $4706.12. Decision made not to compensate drivers for the weekend outing to the U.S. Merchant Marine Academy.

Funds from any Philmont specific fundraising events will be added to the troop account, and earmarked to cover Philmont expenses.

E. Outdoor Activities Coordinator:

May outing: Whitewater Rafting on the Lehigh River. May 9 and 10

Friday/Saturday only, at Whitewater Challengers. Permission slips due Monday May 5.

Fishing Trip: Saturday, May 31, Yankee III out of Captree, with Cub Pack 201

Permission slips due Monday May 5.

Memorial Day Parade: Monday May 26

Meet on Upper Broad Street, 9:30 A.M.

June outing: Cub Pack 201 Moving-Up ceremony, Christopher Morley Park,

Saturday/Sunday June 7 and 8

Summer Camp: July 6-12, Onteora Scout Reservation, Livingston Manor, NY

Balance of $150.00 per scout and completed medical forms due Monday May 19.

Mike will look into the possibility of a one-day Sporting Clay Shooting outing on Sunday June 22 in New Paltz, NY

F. Advancement Coordinator: Scouts need to see Mr. Rubin on a regular basis at weekly troop meetings to update the computer program and progress charts. Mr. Rubin also needs to log troop service positions.

G. Chaplin: No report.

H. Equipment Coordinator: Pat will look into the purchase of 4-6 life lines to be used on the whitewater rafting trip. We will switch to 20 lb. propane tanks for both cooking and lighting, whenever possible, using the 1 lb. propane canisters for backpacking and hiking only. Pat will update the committee on issues involving the procurement of a troop trailer: cost, registration, insurance, storage.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

· Website: John Brautigam agreed to assist regarding monthly updates to the troop website

· Troop Meeting Location Changes: Conflicts with the Searingtown School APR may require us to hold our meeting at the Community Center or American Legion Hall on May 19.

· Service Project: John suggested scouts gain service time by taking part in a Williston Park Clean-up planned for Saturday May 17. More information to follow.





Boy Scout Troop 201

Minutes of Parent Meeting, 3/17/08

I.Opening of Meeting:

In attendance:

Tim Farrell	Michael Trietsch	Tim Ryan	Jerry Houck
Roger Cocchi	Greg Grandelli	Bob Vella	John Brautigam
Ellen Vespe	Larry Rubin	Paul Tantillo	Pat Kellegher

II. Submission of Minutes, previous meeting: Read and accepted

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Minutes will be prepared after each meeting and e-mailed to all parents on the contact list; also posted to the website.

D. Troop Treasurer: Account balance: $4706.46. Roger Cocchi agreed to follow-up with six registered scouts who still owe dues. Yearly insurance was renewed in February. Greg Grandelli sent out a $10.00 per scout donation to “Friends of Scouting” in lieu of having the council make a presentation to our troop parents. Michael Delio agreed to take over Treasurer responsibilities from Greg Grandelli in the near future.

New policy set for gas/toll reimbursement for drivers on troop outings: if the destination is less than 100 miles, the reimbursement is $25.00 per driver; if the destination is over 100 miles, the reimbursement is $35.00 per driver.

E. Outdoor Activities Coordinator:

April outing: Kings Point Merchant Marine Academy Camporee April 25, 26, 27

More details to follow. Class “A” uniform required for this trip.

May outing: Whitewater Rafting on the Lehigh River. New dates: May 9 and 10

Friday/Saturday only, at Whitewater Challengers.

June outing: Cub Pack 201 Moving-Up ceremony, Christopher Morley Park,

New dates: Saturday/Sunday June 7 and 8

Summer Camp: July 6-12, Onteora Scout Reservation, Livingston Manor, NY

April 14: deposit of $150.00 per scout due

May 19: balance of $150.00 per scout due

May 21: completed medical forms due

F. Advancement Coordinator: Scouts need to see Mr. Rubin on a regular basis at weekly troop meetings to update the computer program and progress charts. Mr. Rubin also needs to log troop service positions. Roger Cocchi agreed to procure awards and advancement materials from the Scout Shop in Massapequa.

G. Chaplin: No report.

H. Equipment Coordinator: Broken ax handle to be replaced. All axes need sheaths. Greg Cocchi appointed scout Quartermaster.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

· Website: John Brautigam agreed to assist regarding monthly updates to the troop website

· Eagle Scout update: Information on the “Path to Eagle” summer camp program was handed out to interested scouts: the information is available on the council website. Jerry Houck agreed to serve as Troop 201 Eagle Scout Coordinator.

· Troop Meeting Location Changes: Conflicts with the Searingtown School APR and the American Legion Hall may require us to hold our meetings at the Community Center on the following dates: April 7 and May 19.

· Visiting another troop: Roger Cocchi will arrange with Troop 544 (New Hyde Park) to bring our new Junior Leaders to one of their troop meetings to get ideas and suggestions for our own programs.

· Scoutwalk: Moved to Christopher Morley Park on April 19.

Log on to the troop website at www.grizzlytroop201ny.com for updates on the troop calendar and activities. Log on to the council web site at www.trcbsa.org for information on programs offered by Shelter Rock District and the Theodore Roosevelt Council.



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