BOY SCOUT TROOP 201

Parent Meeting Minutes

Minutes of Parent Meeting, 9/22/08

I. Opening of Meeting:

In attendance:

Beth Dowd Roger Cocchi

Tim Farrell Douglas Lyons Terry Dorman

John Brautigam Tim Ryan Michael Trietsch

Monica Pavlidis Bob Vella

II. Submission of Minutes, previous meeting: Read and accepted.

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of updates to Troop Guidelines and Procedures. Review of calendar and upcoming events.

D. Troop Treasurer: Current balance: $6796.02. Dues for the new season are due by October 1. The committee agreed that the troop will pay for workbooks required for scouts to complete their religious emblems, as well as the award medal and patch.

Orders for the holiday wreath fundraiser will be placed by October 1. Terry will look into the minimum order required to get the special discounts. We have supplies left over from last year that will reduce the overall cost this year. Tim Farrell will report back on the availability of a truck and driver to pickup and deliver the wreaths.

E. Outdoor Activities Coordinator:

October Backpacking Trip: Saturday/Sunday October 18, 19 to Harriman State Park, NY

November Sporting Clays Shooting Trip: Saturday November 15 to Peconic Sportsman’s Club, Long Island

December Advancement Trip: December 12-14 to Clear Lake, NY

The scouts will decide whether to take part in the Blue Nose cold weather camp at Onteora in February (requires a mandatory training day in December)

Other suggestions to be investigated for the remainder of the year: West Point Camporee, visit to the Intrepid Air and Space Museum, and a bicycle trip in the spring. We have a reservation in place for the first week at Camp Onteora for Summer Camp 2009, but will investigate other options, including camp Trexler, and decide our destination before the end of this year.

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: No report.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names. Beth Dowd will follow-up to see if we can install the plaque in Searingtown School all purpose room (APR).

V. New Business:

• Alternate meeting place: Several dates on the calendar require us to either secure an alternate meeting place or secure Searingtown APR on a different meeting day:

- Tuesday 10/14 - secure Searingtown APR

- Monday 11/10 – Sporting Clay preparation meeting, switch to American Legion Hall

- Tuesday 1/20 - secure Searingtown APR

- Monday 4/6 - PTA meeting at Searingtown: switch to American Legion Hall

- Tuesday 4/21 - secure Searingtown APR

- Tuesday 5/26 - secure Searingtown APR

• Popcorn Fundraiser: Roger Cocchi reviewed the popcorn fundraiser program. The troop will fund additional incentives for the scouts (each scout has a 15-unit minimum: The top seller receives a $100.00 gift certificate to Game Stop; the second highest seller gets a $50.00 certificate; any scout selling 20 or more units is entered into a raffle for a $150.00 certificate.
• Eagle Scout Court of Honor: Tim will investigate possible dates to hold a court of honor for Eagle Scout Ravi Thakore. Possible dates are Saturday November 1 or Saturday December 6.
• Website: John Brautigam updated the website with the new calendar and new guidelines. Mike will give John our current photo permission forms to be updated.
• West Point Camporee: Tim Farrell will investigate a contact with a current cadet sponsor – a requirement for participation in the event.
• Congratulations and thanks to our new registered adult leaders: Beth Dowd will assist with registration of new scouts and adults; Douglas Lyons will assist with logistics and troop equipment.

Boy Scout Troop 201

Minutes of Parent Meeting, 7/28/08

I. Opening of Meeting:

In attendance:

John Graffigna Roger Cocchi Paul Tantillo

Tim Farrell Michael Delio Terry Dorman Pat Kellegher

John Brautigam Tim Ryan Michael Trietsch Ellen Vespe

Beth Dowd Monica Pavlidis Jimmy Han Keith Schresser

II. Submission of Minutes, previous meeting: Read and accepted.

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Review of updates to Troop Guidelines and Procedures. Review of calendar and upcoming events.

D. Troop Treasurer: Current balance: $4942.88.

Four scout families still owe dues for the 2007/2008 season.

E. Outdoor Activities Coordinator:

Mets Scout Day at Shea: Sunday September 14. Game at 1:10; pre-game parade on field begins at 12:30. Limited seats available: $15.00 per person (flyer sent out to all parents and scouts via e-mail).

September Kayak Trip: Peconic Paddler is still open. Reservations for camping at Schiff, 9/19 – 9/21, with kayaking on the Peconic River Saturday.

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Tents and equipment will be checked and cleaned at the first Troop meeting in September.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

• Review Guidelines and Procedures: All were in favor of raising dues to $75.00 per year per scout: families with more than one scout to pay $65.00 for second boy. There was discussion on whether to lower or eliminate the wreath sales requirement (currently 20), and whether to set a popcorn unit sales requirement (suggestion: 20). Beth Dowd volunteered to assist with dues collections and fundraiser participation. It was suggested we schedule Boards of Review one Monday per month: upon review of the tentative calendar, the fourth Monday of each month might be the best time for Boards of Review.
• Popcorn Fundraiser: Michael Delio and Ellen Vespe volunteered to assist Roger Cocchi with the popcorn sale at Roosevelt Field Mall, date and time in October to be determined. Additionally, popcorn sales training is scheduled for 9/13 at the Cradle of Aviation Museum (flyer sent out to all parents and scouts via e-mail).
• Holiday Party: Ellen Vespe agreed to look at Sport-time in Bethpage as a possible alternative to Island Rock.
• Ski Trip: Camp Tri-Mount is booked for January with 24 bunks in two cabins. There was discussion as to whether to make this the ski trip weekend this season, with limited slots open to scouts based on their participation in troop meetings and other trips/events, as well as fundraiser participation. The same requirement would be extended to the Whitewater rafting trip in May.
• West Point Camporee: Roger Cocchi suggested the dates for the West Point Camporee would likely be May 8-10. Tim Farrell will investigate a contact with a current cadet sponsor – a requirement for participation in the event.
• Other business: We will look into a troop backpacking trip to Harriman State Park as an alternative to the Fall Camporee in October. Mike Trietsch suggested repeating the success of an “advancement” weekend in December, possibly at Clear Lake in Westchester. John Brautigam will get information about a horse ranch that may offer Horsemanship Merit Badge on a spring weekend trip.
• Calendar: All calendar dates will be submitted to Tim Farrell for printing the Official Troop calendar.

Following are the minutes of the parent/leader meeting held on Monday June 9. An information page about summer camp will be sent later in the week. Here are other important highlights:

• Monday June 16 is the last troop meeting for the season. Parents are invited at 8:00 P.M. to ask any last minute questions about summer camp. Class B t-shirts and sweatshirts are available for purchase.
• The drawing for our raffle to benefit our Philmont campers will be held on Monday June 16.
• The Sporting Clay day-trip is Saturday June 21. Permission forms and payment are due on Monday June 16.
• The parent/son softball game will be held at Searingtown School ball field on Monday June 23. All are welcome: the BBQ starts at 6:00 P.M.

Boy Scout Troop 201

Minutes of Parent Meeting, 6/9/08

I. Opening of Meeting:

In attendance:

Bob Vella
Roger Cocchi
Paul Tantillo
Pat Kellegher

Tim Farrell
Michael Delio
Terry Dorman
Larry Rubin

John Brautigam
Tim Ryan
Michael Trietsch

II. Submission of Minutes, previous meeting: Read and accepted

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: No report.

D. Troop Treasurer: Current balance: $10,673.52, with approximately $2500.00 in cash still to deposit. Once summer camp fees are payed, we should have a surplus of +$3000.00.

Roger Cocchi agreed to follow-up with scout families who still owe dues for this season.

E. Outdoor Activities Coordinator:

Sporting Clay Shooting: one-day outing - Saturday June 21 in New Paltz, NY. Permission/information forms were e-mailed to all scouts. Forms and payment due at the Monday June 16 meeting.

Parent/Scout softball game: Monday, June 23 at Searingtown School. Troop provides BBQ and refreshments, starting at 6:00 P.M.

Summer Camp: July 6-12, Onteora Scout Reservation, Livingston Manor, NY

Met at Searingtown school 8:00 A.M. on Sunday July 6. Scouts must wear full Class A uniforms, and either wear (under the uniform) or pack separately a bathing suit, and towel. It’s recommended that all campers bring lunch and refreshments with them.

September Kayak Trip: Peconic Paddler is reported to be closing in July. We will investigate other local options for a Kayak trip. Tentative dates: 9/12 – 9/14 and 9/19 – 9/21, with overnight camping at Schiff Scout Reservation.

September Mets Game: Tim Ryan will confirm date of Scouting Day at Shea Stadium.

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Pat investigated several trailer options available through local retailers. We will continue to research insurance, registration and maintenance costs, as well as a location to store the trailer. Roger Cocchi agreed to follow-up with the council office regarding an original filing receipt required by DMV to register the trailer.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

• Website: John Brautigam agreed to assist regarding monthly updates to the troop website

Boy Scout Troop 201

Minutes of Parent Meeting, 5/12/08

I.Opening of Meeting:

II. Submission of Minutes, previous meeting : Read and accepted

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary:

D. Troop Treasurer: For the Whitewater rafting trip, we pre-paid for 30 participants. We actually had 25 attend, so we will be receiving vouchers for 5 for our next outing there.

E. Outdoor Activities Coordinator:

Williston Park Memorial Day Parade: Monday, May 26
Meet on Upper Broad Street, 9:30 a.m.

Fishing Trip: Saturday, May 31, Yankee III out of Captree, with Cub Pack 201
Space still available - call Tim Ryan at 516 746-1514, [OR, as a service project, pickup flags at Pinelawn Cemetery (time and meeting place to be announced)]

June outing: Cub Pack 201 Moving-Up ceremony, Christopher Morley Park, Saturday/Sunday, June 7 and 8

Service Weekend at Onteora
June 13-15, Adults only - assist in preparing the camp for the summer programs. Contact Tim Farrell for more information: 516-742-7396

Summer Camp: July 6-12, Onteora Scout Reservation, Livingston Manor, NY
Balance of $150.00 per scout and completed medical forms due Monday May 19. Twenty-six deposits have been received to date.

Parent/Scout softball game
Monday, June 23 at Searingtown School

Sporting Clay Shooting
One day outing -- Suday, June 22, in New Paltz, NY. We will poll the scouts at the May 19 meeting to determine if there is enough interest to add this event.

September Kayak Trip
Peconic Paddler is reported to be closing in July. We will investigate other local options for a kayak trip. Tentative dates: 9/12 - 9/14 and 9/19 - 9/21, with overnight camping at Schiff Scout Reservation.

September Mets Game
Tim Ryan will confirm date of Scouting Day at Shea Stadium and poll the scouts to determine if there is enough interest to add this event.

F. Advancement Coordinator: No report.

G. Chaplin: No report.

H. Equipment Coordinator: Four life-lines with buoys purchased. Terry will procure nylon bags for these. Pat investigated several trailer options available through local retailers. We will continue to research insurance, registration, and maintenance costs, as well as possible locations for storage.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

· Website: John Brautigam agreed to assist regarding monthly updates to the troop website

· Troop Meeting Location Changes: Conflicts with the Searingtown School APR may require us to hold our meeting at the Community Center or American Legion Hall on May 19.

· Service Project: Williston Park Clean-up: Saturday, May 17 at 9 a.m. The Patrol leaders will utilize a calling chain on Thursday, May 15, to determine how many scouts are available for this service project. Bob Vella will look into a date of another possible service project to take place in the Albertson area.

Boy Scout Troop 201

Minutes of Parent Meeting, 4/28/08

I. Opening of Meeting:

II. Submission of Minutes, previous meeting: Read and accepted

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Minutes will be prepared after each meeting and e-mailed to all parents on the contact list; also posted to the website.

D. Troop Treasurer: Account balance: $4706.12. Decision made not to compensate drivers for the weekend outing to the U.S. Merchant Marine Academy.

Funds from any Philmont specific fundraising events will be added to the troop account, and earmarked to cover Philmont expenses.

E. Outdoor Activities Coordinator:

May outing: Whitewater Rafting on the Lehigh River. May 9 and 10

Friday/Saturday only, at Whitewater Challengers. Permission slips due Monday May 5.

Fishing Trip: Saturday, May 31, Yankee III out of Captree, with Cub Pack 201

Permission slips due Monday May 5.

Memorial Day Parade: Monday May 26

Meet on Upper Broad Street, 9:30 A.M.

June outing: Cub Pack 201 Moving-Up ceremony, Christopher Morley Park,

Saturday/Sunday June 7 and 8

Summer Camp: July 6-12, Onteora Scout Reservation, Livingston Manor, NY

Balance of $150.00 per scout and completed medical forms due Monday May 19.

Mike will look into the possibility of a one-day Sporting Clay Shooting outing on Sunday June 22 in New Paltz, NY

F. Advancement Coordinator: Scouts need to see Mr. Rubin on a regular basis at weekly troop meetings to update the computer program and progress charts. Mr. Rubin also needs to log troop service positions.

G. Chaplin: No report.

H. Equipment Coordinator: Pat will look into the purchase of 4-6 life lines to be used on the whitewater rafting trip. We will switch to 20 lb. propane tanks for both cooking and lighting, whenever possible, using the 1 lb. propane canisters for backpacking and hiking only. Pat will update the committee on issues involving the procurement of a troop trailer: cost, registration, insurance, storage.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

· Website: John Brautigam agreed to assist regarding monthly updates to the troop website

· Troop Meeting Location Changes: Conflicts with the Searingtown School APR may require us to hold our meeting at the Community Center or American Legion Hall on May 19.

· Service Project: John suggested scouts gain service time by taking part in a Williston Park Clean-up planned for Saturday May 17. More information to follow.

Boy Scout Troop 201

Minutes of Parent Meeting, 3/17/08

I.Opening of Meeting:

II. Submission of Minutes, previous meeting: Read and accepted

III. Reading of Reports:

A. Head of Charter Organization: No report.

B. Troop Committee Chair: No report

C. Troop Secretary: Minutes will be prepared after each meeting and e-mailed to all parents on the contact list; also posted to the website.

D. Troop Treasurer: Account balance: $4706.46. Roger Cocchi agreed to follow-up with six registered scouts who still owe dues. Yearly insurance was renewed in February. Greg Grandelli sent out a $10.00 per scout donation to “Friends of Scouting” in lieu of having the council make a presentation to our troop parents. Michael Delio agreed to take over Treasurer responsibilities from Greg Grandelli in the near future.

New policy set for gas/toll reimbursement for drivers on troop outings: if the destination is less than 100 miles, the reimbursement is $25.00 per driver; if the destination is over 100 miles, the reimbursement is $35.00 per driver.

E. Outdoor Activities Coordinator:

April outing: Kings Point Merchant Marine Academy Camporee April 25, 26, 27

More details to follow. Class “A” uniform required for this trip.

May outing: Whitewater Rafting on the Lehigh River. New dates: May 9 and 10

Friday/Saturday only, at Whitewater Challengers.

June outing: Cub Pack 201 Moving-Up ceremony, Christopher Morley Park,

New dates: Saturday/Sunday June 7 and 8

Summer Camp: July 6-12, Onteora Scout Reservation, Livingston Manor, NY

April 14: deposit of $150.00 per scout due

May 19: balance of $150.00 per scout due

May 21: completed medical forms due

F. Advancement Coordinator: Scouts need to see Mr. Rubin on a regular basis at weekly troop meetings to update the computer program and progress charts. Mr. Rubin also needs to log troop service positions. Roger Cocchi agreed to procure awards and advancement materials from the Scout Shop in Massapequa.

G. Chaplin: No report.

H. Equipment Coordinator: Broken ax handle to be replaced. All axes need sheaths. Greg Cocchi appointed scout Quartermaster.

IV. Old Business:

• Eagle Scout Plaque: Terry has arranged for the Eagle Plaque to be installed in the Community Center. Plaque needs to be updated with more recent Eagle Scout’s names.

V. New Business:

· Website: John Brautigam agreed to assist regarding monthly updates to the troop website

· Eagle Scout update: Information on the “Path to Eagle” summer camp program was handed out to interested scouts: the information is available on the council website. Jerry Houck agreed to serve as Troop 201 Eagle Scout Coordinator.

· Troop Meeting Location Changes: Conflicts with the Searingtown School APR and the American Legion Hall may require us to hold our meetings at the Community Center on the following dates: April 7 and May 19.

· Visiting another troop: Roger Cocchi will arrange with Troop 544 (New Hyde Park) to bring our new Junior Leaders to one of their troop meetings to get ideas and suggestions for our own programs.

· Scoutwalk: Moved to Christopher Morley Park on April 19.

Log on to the troop website at www.grizzlytroop201ny.com for updates on the troop calendar and activities. Log on to the council web site at www.trcbsa.org for information on programs offered by Shelter Rock District and the Theodore Roosevelt Council.